How we built a simple, barcode-based tool tracking app inside their existing Microsoft environment, so they always know which tools are on which job site.
Background
Dynalectric Colorado is a leading commercial and industrial electrical contractor based in Lakewood, Colorado. Founded in 1951 and part of the EMCOR Group, they run large-scale electrical, life safety, and design-build projects across the region.
Work at that scale means a large inventory of tools and equipment moving constantly between the warehouse and active job sites. Like most contractors, they tracked it manually, and as the volume grew, so did the value of having a single, real-time view of where everything was. Without one, a simple question like which tools are on which job site took time to answer, equipment was easy to misplace across sites, and project managers spent time locating gear that could have gone to the work itself.
They wanted more visibility and accountability over their inventory, and they wanted it inside the Microsoft environment they already run, not another standalone platform to buy and manage.
What We Did
We built a simple, practical tool tracking application inside their existing Microsoft environment, so there was nothing new to buy or maintain outside the tools they already use.
Because we built it as a Power App on SharePoint inside their own Microsoft tenant, it fit right into how they already work.
- Put every tool in a tracked SharePoint list, giving them a single source of truth for their whole inventory.
- Assigned a barcode to each tool, printed and attached, so every piece of equipment is scannable.
- Let project managers check tools out of the main warehouse to a job site and assign them to the foreman responsible, with the record updating to show where each tool is and who has it.
- Gave the warehouse and tracking manager a live view of which tools are on which site, and if something goes missing, the last job site it was checked out to and the foreman it was assigned to.
Impact
Dynalectric now has a single, real-time view of their entire tool inventory. A manager can pull up exactly which tools are on which job site and which foreman has them, and trace anything missing back to its last location and the person it was assigned to.
That accountability deters loss and speeds up recovery, which protects the budget on replacement equipment, and it hands project managers their time back, since checking on tools is now a quick lookup instead of a manual search. Because it all runs inside the Microsoft environment they already use, there was no new platform to learn or maintain, and adoption was immediate.
Software: Microsoft Power Apps, SharePoint, Microsoft 365
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